Admin Coordinator
Gaithersburg, Maryland
*Hybrid schedule*
Description:
Responsible for performing a variety of secretarial, administrative and project-oriented activities in support of their function. May also serves as Team Lead for all administrative support personnel within the functional area and perform activities such as coordinating workflow, and allocating resources.
• Responsible for providing administrative support to the Franchise Head. This includes exercising independent judgment in determination of priorities related to managing the leader’s calendar, travel schedule and correspondence.
• Manage complex executive calendars to schedule meetings, conference calls, and special events, including exercising discretion as to priority and decision-making responsibility.
• Manage planning, coordination and logistics for leadership team meetings, key projects, Town Halls and team building events.
• Manage above brand invoice submission, ensuring accuracy and timely submission.
• Handle multi-location domestic and international travel arrangements and expense reports with accuracy and efficiency, including follow-through to ensure that appropriate and timely actions are taken.
• Act as informed deputy in dealing with internal and external "clients" on behalf of FH; interacts effectively with, and caters to, external visitors (high level, VIPs).
• Act as informed deputy in reviewing and approving reports on behalf of FH, with clear direction and acceptable practices.
• May be responsible for providing broad administrative coordination and project support to other senior leaders within the team.
• As a member of the administrative support community, you will be responsible for providing back-up support and other assistance to other administrative staff, including training, and for contributing actively to the on-going development and implementation of shared practices.
• Produce accurate, properly formatted documents, PowerPoint presentations, and reports under normally tight time constraints.
• Prepare meeting agendas, presentation materials and minutes.
• Prepare and edit correspondence and general communications for Leadership review.
• Apply knowledge of AstraZeneca processes and systems.
• As appropriate, provide seamless coverage/assistance in the executive suite.
• Effectively manage special projects and other duties as assigned.
• College degree preferred
• 5+ years of demonstrated experience providing direct administrative support to senior executives.
• Advanced proficiency in Microsoft Word, Excel, PowerPoint, Teams and Outlook.
• Strong written and communication skills, and the ability to interact confidently with executives and employees at all levels.
• Responsible for providing administrative support to the Franchise Head. This includes exercising independent judgment in determination of priorities related to managing the leader’s calendar, travel schedule and correspondence.
• Manage complex executive calendars to schedule meetings, conference calls, and special events, including exercising discretion as to priority and decision-making responsibility.
• Manage planning, coordination and logistics for leadership team meetings, key projects, Town Halls and team building events.
• Manage above brand invoice submission, ensuring accuracy and timely submission.
• Handle multi-location domestic and international travel arrangements and expense reports with accuracy and efficiency, including follow-through to ensure that appropriate and timely actions are taken.
• Act as informed deputy in dealing with internal and external "clients" on behalf of FH; interacts effectively with, and caters to, external visitors (high level, VIPs).
• Act as informed deputy in reviewing and approving reports on behalf of FH, with clear direction and acceptable practices.
• May be responsible for providing broad administrative coordination and project support to other senior leaders within the team.
• As a member of the administrative support community, you will be responsible for providing back-up support and other assistance to other administrative staff, including training, and for contributing actively to the on-going development and implementation of shared practices.
• Produce accurate, properly formatted documents, PowerPoint presentations, and reports under normally tight time constraints.
• Prepare meeting agendas, presentation materials and minutes.
• Prepare and edit correspondence and general communications for Leadership review.
• Apply knowledge of AstraZeneca processes and systems.
• As appropriate, provide seamless coverage/assistance in the executive suite.
• Effectively manage special projects and other duties as assigned.
• College degree preferred
• 5+ years of demonstrated experience providing direct administrative support to senior executives.
• Advanced proficiency in Microsoft Word, Excel, PowerPoint, Teams and Outlook.
• Strong written and communication skills, and the ability to interact confidently with executives and employees at all levels.
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