Administrator

Accountable to the SMO Business Manager to: 

• Ensure that the BSPOC is made aware of any HS&E deficiencies likely to result in non-compliance with company policy and identify if efficiencies could be made
• Act as the Co-location contract point of contact for all Building 100 & 156 issues from both LH and UK MOD personnel
• Assist with IOS induction process (forms, equipment, HS&E induction pack, familiarisation of facilities) as required
• Coordinate and manage HS&E mandatory training in compliance with company requirements and update training records on SAP
• Ensure personnel have viewed/aware of applicable risk assessments and updates as required
• Act as Display Screen Equipment Assessor and conduct reviews as required
• Conduct monthly audit inspections within IOS locations and liaise with IOS HS&E Reps to assist with quarterly audit returns
• Conduct annual IOS Department Programme Review mandatory checklists as required by LH Core Instruction ISO 17.02
• Act as point of contact for HS&E issues/maintenance requests (defective lighting, heating, etc) ensuring timely rectification
• Act as the point of contact for all CS&T Process Change requests, Product Quality Alerts, CI Changes etc
•  Assist with raising/releasing of Requisitions & Purchase Orders in SAP for IOS activity
• Monitor HS&E Boards to ensure pertinent up to date information displayed
• Monitor and order stationery as required for IOS
• Producing briefings and presentation material for use internally and externally
• Represent the IOS team at meetings as required
• Manage the clerical and administrative duties within the department to ensure they are covered as required
• Co-ordinate meeting rooms bookings for the wider team to remove duplications
• Co-ordinate the training requirements for the IOS team
• Prepare, check and distribute external communications to the project teams
• Execute the planning and scheduling of the OOS Activity for IMOS Contract within SAP, through initiation and execution in line with CPR processes 03.10 and 04.10. Ensure Data integrity within the SAP system is maintained for all relevant activities
• Support the WPA issue, up-issue and distribution in line with CPR 03.08 and CPR 03.10 for OOS activity
• Complete monthly Forecast updates for OOS activity working with the functional leads as required. This is to include the maintenance of data in Core SAP and DP010
• Assist the Planning Officer (IOS) in day to day activities and deputise as required
• Support in the maintenance of the Business Management process manual and periodic update
• Support the SSCR reporting to the Customer. Capturing the changes in terms of Variances and Contract Amendments from the team and generating reports as required. Also includes the loading of the CPMU/PR process
• Support the internal Month end SSCR reporting process to include reconciliations and reporting of variances
• Support the Variance reporting to SSCR Contract, Baseline and Forecast through the life for Core and OOS activity. Providing reports to the team and Management as required
• You are responsible for taking reasonable care of your own health and safety and that of others who may be affected by your acts or omissions at work and to co-operate with managers, supervisors and others to enable the company to meet its statutory obligations for health, safety and environment

Must have skills

• Good communication skills, diligent and attention to detail
• Good Microsoft Office knowledge and skills
• Able to work on their own initiative to deadlines in a demanding role
• Good interpersonal skills dealing with customers and internal stakeholders
• Someone who can learn new tasks and activities quickly and be self motivated to succeed and do a great job
• Experience of Planning and Scheduling 
• Contractual knowledge and budget management skills 
• Good interpersonal skills 
• Strong communicator at all levels of management 
• Good personal communication skills, both written and verbal 
• Good team management skills 
• Microsoft office skills 
• Understanding of company budgetary process is desirable 
• Experience in dealing with Customers and Suppliers 
• Able to work on own initiative, organising and planning workloads for yourself and the team as required

Nice to have skills

• Knowledge of SAP would be desirable
• Some knowledge of planning would be idea, but not essential